Florida Condominium Website Law!

By Jan 1, 2019, all condominiums with 150 units or more must have a website, resident portal and online documents. We can help!

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condo associations must have a website and condominium software

HB 1237 / Florida Statute 718 Amendment of 2017

Florida Governor Rick Scott approved House Bill 1237 on June 26, 2017. This Bill addresses conflicts of interest, financial reporting, term limits, and among others, access to records for condominium communities.

"By July 1, 2018, an association with 150 or more units which does not manage timeshare units shall post digital copies of the documents specified in subparagraph 2. on its website". See full text

Document Requirements

⋅ Declaration of Condominium


⋅ Bylaws


⋅ Article of Incorporations and addenda


⋅ Rules of the association


⋅ Management agreements, leases, or contracts binding the association


⋅ Annual Budget and proposed budget


⋅ Financial Report and proposed financial report

⋅ Certification of each director


⋅ All contracts or documents regarding possible conflicts of interest


⋅ All contracts or transactions between association and entity, which a director is financially interested.


⋅ The notice of any unit owner meeting and the agenda for the meeting, posted at least 14 days before the meeting.


⋅ Any documents to be considered during a meeting or listed on the agenda for a meeting. These must be posted at least 7 days before the meeting where the document will be considered


⋅ Notice of board meeting, the agenda and any document required must be posted before date require

Overwhelmed? We've got a checklist

Complete the form and we'll send you a checklist with all the requirements.

How can we help?

Vinteum Software Saves Time

Save Time

Access the entire system in just a few clicks, from wherever you are. Do what you need to and get on with your day!

Our Mobile app will allow you to access your condo community while on the go!

Stay Connected

Modern residents live on-the-go, let them connect with their community at any time, wherever they may be.

This is a quote box, used to represent the collaboration that's possible using vinteum's software for Condos and HOAs.

Easy Collaboration

Access the entire system in just a few clicks, from wherever you are. Do what you need to and get on with your day!

Florida Condominium websites are easy to setup. This will make you one happy Director.

Save Money

Improve efficiency by eliminating the need for manually responds to resident questions. Save money reducing printing and mailing costs.

Seen Enough?

Annual and Monthly plans available. Easy Setup.

Key Features

Custom Website

We use a simple self-service platform, allowing residents and board members to make ongoing adjustments to their community website. This is the perfect solution for Condominium looking for a professional site on a budget.

Document Storage

Our electronic document manager will store files securely. Keep stakeholders informed of meeting minutes, by-laws, forms and alike, without tying up lines at the management office. Upload a range of file types such as Word, Excel, PDF, JPG, PNG, and more.

Text Messaging

Have an emergency? Not only can you easily post messages on your Condo's website, but Text messaging should be a pivotal component of every community emergency response plan. You can also schedule messages to remind residents of those exciting board meetings.

Mobile Apps

Never be in dark, with our iOS and Andriod mobile applications. You can stay in touch with all the most recent news and send photos directly to the system from your smartphone.

Community Announcements

Send messages directly to residents, management, and committees while on-the-go. Using announcements, property managers can message their entire portfolio, while board members can reach all residents with a click

Social Network

Residents can post classified ads, community events, view attachments, and even search for carpool companions through our secure social network.

Amenity Management

Residents can book amenities like the clubhouse on the fly, while property managers get real-time updates in the palm of their hand. No more paperwork or long forms to approve. Manage move-in and move-outs, barbecue grills, guest rooms, and more.


Board members and Managers can post upcoming events, complete with a description, images, date and event create a guest list to ensure the event is properly staged.

Service Requests

Resident can include service requests that are automatically routed to the proper vendor or contact. We allow the requestor to attach photos, maintain a dialogue with management/vendors and allow them to rate the overall experience.

*This website was produced for marketing purposes and does not replace the need for legal counsel when reviewing Florida Statues Chapter 718.