The first one is that it’s the law in Florida for HOA or condominiums with over 150 units. The new law came into effect on January 1st, and it states that if your community has over 150 units then it must have a community website with a resident portal. You must also have some documents on your website so that residents can access them easily. This creates more transparency within your HOA, and it also improves communication between the management and residents. You can see the full list of documents, and learn more about the law here.
Other States don’t have this kind of legislation, but that doesn’t mean that you shouldn’t be ahead of the curve. Websites are incredibly useful for HOA and condos. They make communication with residents easier and more transparent, they also make your community look good.
Never again will you have to rely on word of mouth or your faulty printer to get the word out about repairs that are going on.
Rather than printing out notices about your next HOA-wide meeting, and sticking them in places that you hope that residents may read them you can just post on your community website, and include a link to the meeting agenda. You could also include a link to a form so you know how many people are coming.
Just because it’s not obligatory to include important community documents. These could include the articles of incorporations, bylaws, minutes of meetings and financial documents. Improve your condo’s transparency and make these necessary documents available on your community website.
You could be even more transparent with your residents by including a copy of this e-book on how community associations work. This is relevant not only for property managers and board members but everyone who is curious about what goes on behind the scenes of their community.
Are you tired of receiving the same questions over and over again? Write a list of FAQs and put them up on your community website so they’re easier to find. You can create links to important documents, such as applications for new residents, and the rules and regulations so that residents always know where to find them. Include a list of contact details so residents know who to call when. This removes pressure from you and gives you more time to focus on important tasks.
Rather than wasting money, paper and resources in printing your newsletter you can put it online so residents can enjoy it just the same but without having to distribute a paper copy.
A community website is also a really great way to advertise your community association to the whole world, you can include pretty pictures of your community, a description, and a form for prospective residents to send you messages.
You may be thinking that you can do all these things on a Facebook group, but have you ever had to scroll and scroll and scroll through Facebook to find one specific thing someone posted? It’s a right pain. On your community website, nothing will get confused. You can lay it out the way you think works best and keep everything organized.
If you need some inspiration we had a look around and found the top 5 condo websites and the ‘creme de la creme’ of HOA websites as well. We also have a list of things to do, and not to do, when building your community website.
Having all these things a click away makes life in your HOA more enjoyable. At Vinteum our mission is to make the experience of community life better in every way. We focus on improving the communication between manager and resident with advanced technology, high-quality, fast and efficient service.