Some call it progressive. Some say it’s ludicrous. Some think it will finally provide transparency. Some think it’s not worth the effort. At the root of all these comments is a new Florida Condo Website Law that is said to set the tone for condominiums and HOAs all over the nation.
On June 26, 2017 Governor Rick Scott, approved the HB 1237. This Bill amended Florida Statues Chapter 718, setting the guideline for Condominiums in Florida. This document sets the standard and is referenced time and time again to solve disputes involving owners, vendors, property managers, tenants, board members and more. You can view it here.
As a nonlegal interpretation, the bill states that condominiums over 150 units, must have a website with a secure portal for residents to access community specific documents. While there are some additional restrictions and regulations, that single sentence sums up what is an incredibly dull 2-page addendum. I try to make it as easy to understand as possible.
Florida tends to set the tone that ripples through the rest of the country when it comes to Community Associations, mostly because they have to be. Florida has 47,100 different associations! California is a close second, with Texas at a distant third with 19,400 community associations. Due to this massive growth in Condominiums and HOAs over the past 40 years, Florida has had to make new rules and regulations to ensure a healthy ecosystem for these communities. This most recent law is just another example of how Florida is setting the standard for Community Association everywhere. While you may live in a different city, or may not fall into the requirements, it will likely snowball into a standard for most communities.
Even if you live in a smaller community, don’t you think that having a technical component would increase the efficiency at which your community works. Everyone is a volunteer, it would make sense that for a few bucks a month you can benefit from a digital solution where all communication can be in one centralize location.
The association’s website can be owned by the association or provided by a third party, the latter of which seems to be the most common source of reprieve, as creating a website and secure backend capable of solving this requirement can be quite laborious. The website must have a section that is secured from outside individuals gaining access, so providing a password-protected portal is a must!
We have the website set up with some great information on your condominium including the wonderful amenities, the various restaurants nearby as well as the local sandy beach. This public facing website it great for attracting prospective residents and appeasing curious friends and family, but the law requires a bit more information be displayed. There are is 12 types of documents that the Florida Condo Website Law requires to be displayed. Once again, here is my non-legal interpretation :
- Declaration of Condominium
- Articles of Incorporation and addenda
- Rules of the association
- Management agreements, leases, or contracts binding the association, in addition to materials, equipment and service bids over $500 in value must be posted for 1 year
- Annual Budget and proposed budget
- Financial Report and proposed financial report
- Certification of each director
- All contracts or documents regarding possible conflicts of interest
- All contracts or transactions between association and entity, which a director is financially interested
- The notice of any unit owner meeting and the agenda for the meeting, posted at least 14 days before the meeting
- Any documents to be considered during a meeting or listed on the agenda for a meeting. These must be posted at least 7 days before the meeting where the document will be considered
- Notice of board meeting, the agenda and any document required must be posted before the date required.
Interested in a PDF list? Click here to Download.
There are a ton of different options available to condominums that fit into this category, but Vinteum strives to ensure their clients are taken care of properly with white glove service. If you are interested in finding out how we can assist your community, feel free to email us directly using US@vinteum.io.